We work alongside a wide range of writers with very different writing styles. Experience of working with this wide variety of writers reveals that some produce clearer texts than others. Although a lot of this clairty could be attributed to a writer's articulation and vocabulary, its often the case that clear writers are also able to organise their writing in better ways. So let's take a look at this in more detail.
Organise writing into paragraphs
A written piece of work is made up of pages, paragraphs, sentences and words. Each piece adds to the other parts, yet it is important in its own way. While a lot of writers seem to put their emphasis on writing great sentences, they sometimes forget about the construction of paragraphs which can fall by the wayside. While a sentence is very important for divulging meaning, one single sentence can only carry so much weight on its own. In order to deliver the cohesion of a topic, a writer needs to structure their topic in paragraphs; groupings made up of several sentences that all have the same topic in common. However, within a written work there are several different paragraphs that have to be cohesively linked to one another to tie together the topic of the entire written work; whether you’re writing a 300 page thesis or a 1 page article, the organisation of the paragraphs is essential.
The importance of paragraphs
It doesn’t matter if you are a syntactical genius who structures the most grammatically perfect sentences. It’s all about the accumulation of how the building blocks (sentences) in each paragraph work together; each sentence needs to further present the arguments and details of the overall message to the reader, with each paragraph further delving into the details of the topic. As the reader reads through the written work, they should be learning and understanding more and more with each paragraph maintaining the clarity of the overall text.
Four things to remember when writing paragraphs
- They need to have a topic sentence. With each break to begin a new paragraph, you are showing the reader that you are moving from one topic or idea to the next. Therefore, at the beginning of that new paragraph you need to introduce the topic that will be discussed.
- All the separate paragraphs in your paper need to have a thematic link. They are all in the same paper because they are clarifying the topic of that paper. You can display this by referencing the same key words throughout, and by elaborating on the topic sentence.
- Take into account the length of your paragraph. Where one paragraph ends and the next one begins shouldn’t be determined by the number of sentences written. What determines the end of the paragraph is when the content has been fully discussed and all points have been made in a rational and logical way.
- When starting to write, it is often daunting to think how sentences will form, let alone entire paragraphs. That is why it is helpful to use a plan or outline to aid the construction of your paragraphs in a more effortless way. Think of how you will move from the beginning to the end, and bullet point all of the supporting evidence that will help you do that. Then, you will be able to fill in the gaps with beautifully constructed grammatical sentences and the paragraphs will fall into place.
Paragraphs help readers to make sense of your writing. Writers can damage a reader's reading experience if they write without properly thoughtout paragraphs throughout their text. The reality is that you must keep your reader interested, and a little extra thought about how to structure your paragraphs will go a long way in achieving that goal.